Jobs New York – Administrative Assistant | Innova Solutions November 2024

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We support global initiatives through our Foundation and encourage our employees worldwide to participate in volunteering activities, in the communities where we operate, to support social initiatives and public institutions.

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Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

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Jobs New York Innova Solutions

Job Summary & Responsibilities :

• Support Managing Directors & financial advisors in the US and provide backup phone & calendar support for the team as needed.
• Coordinates logistics for client calls, MD & advisor meetings that include detailed scheduling, teleconference rooms and calendar conflicts on an ongoing basis.
• Handle highly confidential and sensitive information.
• Manage invoicing and arrange payments in a timely manner.
• Interact with high level business leaders in a professional and effective manner.
• Handle large volumes of mail. Organize and ship material to clients.
• Maintain complex and extremely detailed calendars and prioritize meeting requests and related logistics, with urgency.
• Coordinate a travel arrangement when required and process expense report in a timely manner.
• Prepare and distribute correspondence, agendas, letters, reports or other documents as requested.
• Maintain understanding of firm policies.
• Responsible for participation in general administrative duties, ad-hoc projects, committees and or group events

Skills: Basic Qualifications :

• Experience supporting high level executives in financial services institutions such as Managing Directors & financial advisors.
• Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information Demonstrates high degree of integrity and confidentiality.
• Requires excellent interpersonal and communication skills, both written and verbal. Ability to displace a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and cultures.
• Self-starter with excellent anticipation skills; problem solving; follow up.

Benefits :

•  Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Innova Solutions

New York, NY